PART IV - ADMINISTRATIVE SERVICE PERSONNEL 

Administrative Service Personnel shall consist of the following:

Bulletin Editor

Council Recognition

Directory Editor

Hospitality

Public Relations & Marketing

 

A.      Bulletin Editor:

1. Secure bids from several printers and make a recommendation to the budget committee for approval;

2. Publish list of deadlines and distribution dates;

3. Receive and edit all information for the PTA Council BULLETIN and rewrite, if necessary, to achieve brevity;

4. Personally contact chairmen who should write regular articles to remind them of deadlines;

5. Submit PTA Council BULLETIN in form desired for printing; and

6. Keep a list of appropriate articles that should appear in the PTA Council BULLETIN each month. These articles may fulfill the bylaws or pertain to "the good of the organization".

7. Coordinate with the webmaster to maintain current website postings.  Receive and edit  all information to be posted to the website and rewrite (in consultation with the originator), if necessary, to achieve brevity.

B.      Council Recognition:

1. Seek candidates for life memberships and/or other council recognition awards;

2. Send a council memorial card, signed by the council president, to the PTA (or school) and to the family of an administrator, teacher, student (PreK- 12) or PTA officer who has died while serving Baltimore County Public Schools or others at the discretion of the  council board of directors;

3. Remind the treasurer to send the budgeted council donation to Maryland PTA Scholarship Fund by the end of the council fiscal year;

4. Coordinate the awards program, selecting the location in consultation with the president and first vice president.

 C.  Directory Editor

1. Secure bids from several printers and make a recommendation to the budget committee for approval;

2. Collect information for the directory and submit the required information to the printer;

3. Edit the proofs;

4. Process subscriptions for PTA Council BULLETIN and submit receipts to the treasurer;

5. Maintain a current mailing list to be used for council mailings; and

6. Distribute Directories to the vice president for membership, board of directors, and as directed by the president.

 D.  Hospitality:

1. Arrange for refreshments to be provided at all board of directors, general council, and special meetings.

E.  Public Relations & Marketing:

1.      Work with the executive committee to develop a communications plan to complement the goals for the year;

2.      Maintain and update as necessary a media contact list;

3.      Publicize PTA to the community using mass media (e.g., newspapers, radio, website, TV, PSAs);

4.      Plan special events such as Founders Day activities and coordinate as directed by the board of directors;

5.      Work with the committee chairmen to enhance committee effectiveness; and

6.      Order PTA publications.

7.      Submit periodic reports of PR activities and maintain a scrapbook for council reference.