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PART V - NOMINATING COMMITTEE, NOMINATIONS, AND ELECTIONS

A.    RESPONSIBILITIES

1. Follow the procedure as defined in the bylaws, Article VI, Section 5.
2. Identify potential officers of the council from local PTAs and board of directors members.
3. Publicize in the PTA Council BULLETIN positions and required qualifications, with date, time, and location of interviews.
4. Obtain a nomination form from each potential candidate.
5. Conduct interviews for offices where the nominating committee has received more than one nomination form.
6. Ask all candidates the same questions.
7. Present one eligible nominee for each office to be filled.
8. Publicize vacancies and required qualifications.
9. Provide recommendations to the board of directors whenever vacancies occur.
10. Notify the secretary of a pending election to fill a vacancy (duty of the chairman).
11. Review campaign rules and present at the November board of directors meeting in odd numbered years.
12. Publish campaign rules in the PTA Council BULLETIN published the month prior to the general meeting at which officers are to be elected.

B.     MEETINGS AND REPORTS

1. Hold committee discussion confidential.
2. Meet at least one time prior to the November board of directors meeting in odd numbered years to discuss:

a.       Officers to be elected;

b.      Meeting dates to interview candidates, when required;

c.       Nomination form revision if needed; and

d.      Interview questions for candidates as needed.

3. After the interview process, all notes and copies of nomination forms shall be collected by the chairman and destroyed.  The original nomination forms shall be retained by the chairman to be included in the committee procedure book.
4. Present a slate, in writing, at the March board of directors meeting and general council meeting in even numbered years, to include:

a.       One nominee for each office to be filled.

5. Present annual report at the May board of directors meeting.  The report shall include dates of all meetings, copies of the agendas, and attendance.

C.     ELECTIONS

1. Shall be held at the last general council meeting in the even numbered years.
2. The president shall appoint an election committee when an office is contested.

a.       The committee shall be charged with preparing for the election in accordance with Robert's Rules of Order Newly Revised.

• Revised:  November 9, 2000

• Revised:  February 6, 2003

• Revised:  April 3, 2003

• Revised:  November 12, 2003

• Revised:  March 4, 2004

• Revised:  September 1, 2005

• Revised:  October 6, 2005

• Revised:  September 7, 2006

• Revised:  October 5, 2006

• Revised:  December 7, 2006

• Revised:  January 3, 2008

• Revised:  February 7, 2008

• Revised:  December 3, 2009