MEETINGS
There are three types of meetings: General Membership, Board of Directors, Executive Committee
All meetings are open to everyone, but participation and voting are restricted:
General: defined by bylaws ~ Board: majority ~ Executive Committee: majority
Quorum is the number of members required to be present to conduct business:
VIRTUAL MEETING & ELECTIONS GUIDELINES
The guidelines below include detailed elections guidance.
Virtual Meeting Guidelines for PTAs in Maryland (Revised April 2021)
Important information shared from the PTA Council of Howard County:
PTA Council of Howard County » Nomination/Elections (ptachc.org)
A nominating committee seeks qualified nominees for the PTA’s elected leadership. Committee members need a broad acquaintance with the membership and an understanding of the organization’s functions and purpose.
Click here for Quick Tips about PTA Nominating Committees
Click here for an Election Tip Sheet
Click here for How to Conduct an Election
Nominating Committee Calendar
August or September: Hold committee chair introduction meeting with PTA President
January: Recruit Nominating Committee
February: Establish Nominating Committee; have planning meeting
March/April: Determine which committee chairs will be returning for the following school year. Seek volunteers to fill open committee chair and executive board positions.
April/May: Election at Spring General Meeting; submit new executive board contact information to PTA Council of Baltimore County (president@bcptacouncil.org)
AGENDA & MINUTES
Minutes are never destroyed. Minutes are recorded by the Secretary or in the absence of the Secretary, the presiding officer appoints someone to record the minutes.
Minutes begin with the Name of the Organization, type of meeting, date, and place. You may record the names of all present, but it’s not required.
Statement: Meeting called to order (at time) by (presiding officer) a quorum being present.
Minutes of the previous meeting (same type of meeting, i.e. board or general membership) are presented and approved or approved following corrections.
Treasurer’s report presented and filed for audit (never approved).
Other Officer Reports
Committee Reports: Brief summary of work and copy may be attached to the minutes. Committee work not done at the meeting.
Unfinished Business: Follow-up of anything carried over from the last meeting.
New Business: Only need to record motions. (Name) moved to ________. (Good to use motion slips to ensure exact wording.) Motion seconded (do not need to record name). No second is required if motion comes from a committee. Do not record what everyone says. Discussion followed is sufficient. Vote on motion is recorded. Motion passed or Motion failed.
Announcements: Future events, etc.
Adjournment: Meeting adjourned at (time).
Signature: Person who recorded the minutes. Respectfully submitted is passé.